Job Description
The Grants Management Unit (GMU) is one of the units under the Strategy, Programming and Results Department at HQ, which leads, manages, and supports the various granting modalities globally to differing degrees and at different levels. The mandate of the GMU is to support DRC missions in efficient and effective grants management, ultimately aiming at timely and high-quality assistance to the field operations, thereby to the People of Concern. While daily grants management is centered at the field/legal entity level, the HQ GMU provides a layer of support and oversight ensuring internal and external compliance, timely and quality submission of proposals and reports to donors, installment management ensuring overall DRC cash flow and liquidity, and document and data management through DRC Dynamics (DYN) enabling audit readiness and strategic analysis of DRC’s grants portfolio.
The GMU comprises Grants Management Specialists covering mainly country (legal entity) portfolios split between the four regional offices, a Senior Global Grants Advisor, Project and Grants coordinators, a Senior Partnership Adviser, a Grants management and Process Coordinator and a Student Assistant managed by the Head of the Grants Management Unit.
About the job
The Senior Global Grants Advisor (SGGA) role contributes to the elevation of grants managements as a specialist field within DRC through the provision of business expertise in grants. As a cross cutting senior advisor position, the overall purpose of this role is to develop and promote grants capacities in the organization with the aim of improving quality, effectiveness, and efficiency of grants management across DRC HQ and country operations, ultimately supporting and enabling high quality and timely assistance to people of concern. Another key function of the Advisor is developing and suggesting key frameworks, mechanisms and processes such as a Proposal Development Framework and a second level review mechanism for report and proposals for DRC and contribute to the revision of quality assurance mechanisms for review and second level review of proposals and reports to donors.
The SGGA acts as the senior specialist or expert on grants management across the various modalities and legal entities that comprise DRC operations.
The SGGA will work closely with colleagues at both country and HQ level in the following core tasks:
Expert Advice and Guidance:
- Promote specific solutions to strategic grants related issues and take the lead in designated follow-up processes, including meeting up regularly with key stakeholders in HQ
- Fulfil the role of Business Process Expert (BPE) on the Customer to Cash Business Process Board. Key responsibilities include raising change requests for Dynamics Grants module and agreeing on solutions that should be presented to the C2C Business Board on a regular basis for Instalments-related, Grants-related or Customer-related changes.
- Advise and support the Head of Grants Management on technical or business process matters within and related to the Grants module in DYN and grants practice at DRC including liquidity and engage as the representative of the Grants Unit in various development initiatives as agreed with the Head of Grants Management
- Support and facilitate Global Proposal development processes at HQ level including development of a proposal development framework.
- Develop new operational procedures and mechanisms (such as review mechanisms) coming out of the global learning processes, including capturing and reflecting any such procedures in DRC guidance documents
- Take lead on updating the Operations Handbook chapter on Grants Management and the PCM on regular basis (as needed) with support and final endorsement by Head of Grants Management
Capacity building:
- Train HQ Grants staff on Grants Management related functions upon request as part of onboarding of new staff
- Facilitate discussions, webinars, and orientation session to the global grants community when needed
- Contribute to the performance development of the Grants Management Specialist at HQ when requested
- Provide input into the development of DRC E-learning
About you
To be successful in this role we expect you to have significant experience with grants management, supporting country operations and working with stakeholders across a large organization.
All employees should master DRC's core competencies: Communicating, Taking the lead, Collaborating, Striving for excellence and Demonstrating integrity.
Moreover, we also expect the following:
Required
- Excellent communication, coordination and collaboration skills.
- Proficiency in written and oral English
- Minimum 5 years of field experience from a country or regional office in a humanitarian/development organization (either as a national staff or as an expatriate) – preferably in a grants or program position
- Sound understanding of Grants Management and the grants management phases
- Willingness and ability to travel to DRC Country offices and regional offices if relevant
- University degree within relevant field of study
Desirable
- Fluency in Danish, French, Spanish or Arabic is an advantage
We offer
Contract length: Permanent
Workplace: Lyngbyvej 100, 2100 Østerbro, just by Ryparken station
Start date: 1 November or as soon as possible
Salary and conditions will be in accordance with the agreement between DRC and AC. This is a national position for which local terms and conditions apply.
Further information
For questions regarding the vacancy please contact Head of Grants Management, Dorte Tietze: dorte.tietze@drc.ngo
For further information about the Danish Refugee Council, please consult our website drc.ngo.
