Job Description
Background Information - Pakistan
The United Nations Office for Project Services (UNOPS) aims to make significant strides in promoting sustainable development, aiding the federal and provincial government in SDGs attainment, and establishing itself as a reliable provider of efficient services for development programming around Climate Adaptation, Basic Service Delivery and Energy Efficiency. Operational since 1999, UNOPS Pakistan (Project Office) is part of the Sri Lanka Multi-Country Office in the Asia Pacific Region.
Background Information - Job-specific
The Partnership (and Communications) Senior Assistant will be part of the Partnership Unit in the Pakistan Country Office under the South Asia Multi-Country Office (SAMCO) and under the overall guidance of the Partnership Specialist will undertake the administrative support role for the unit.
The position strongly contributes to moving the Pakistan Office toward achieving its mission-focused goals and objectives. This position will report to the Partnerships Specialist under the overall guidance and support of the Country Manager for Pakistan.
- Support the Partnership Specialist in keeping records of minutes, updating the engagement tracker and maintaining the engagement overview dashboard
- Support the Partnership Specialist and Officer with administrative tasks, including but not limited to arranging meetings, travels, events etc.
- Support the visibility of UNOPS in Pakistan (e.g. through social networks, participation in events, visual branding etc.) in line with the communication strategy and SAMCO communication team
- Support ensuring that the achievements of the country office’s outstanding projects are properly captured in the right communication formats for external outreach purpose
- Administrative support with Partner Surveys and resulting action plans.
- Provide Administrative and procedural support to the Partnership Specialist and Officer in representing the country office at the relevant communications forum internally and externally
- Document project activities and events including administrative media support for communications and reporting.
- Assist in tracking and monitoring project activities, including beneficiary data and progress of schemes for communication and reporting purpose, including but not limited to donor reporting, internal UNOPS reporting and UNSDCF
- Contribute to the preparation of regular monitoring reports
- Assist in documenting lessons learned and best practices and sharing this knowledge within the team and with relevant stakeholders.
- Support the collection and compilation of data for reporting on key performance indicators related to partnerships and communication.
- Administrative support to the partnerships unit responsible for the research and analytical functions of the unit preparing administrative briefs and reports as needed.
